Constitution

Article I Name

The name of the organization shall be the American Association for History and Computing (AAHC).

Article II Purpose

The AAHC aims to support and encourage the productive use of electronic technology across all fields of historical endeavor.

Article III Membership and Dues

1. Membership in the Association shall be open to any person interested in the goals of the association upon payment of one year's membership dues. There are three categories of membership: Regular Membership, Student Membership, and Associate Membership. All classes of dues shall be set by the Council. When dues fall in arrears, members will be dropped from the roll, but they can be reinstated by the payment in advance of one year's dues. Only members in good standing shall have the right to vote or hold office. Honorary members are exempt from payment of dues.

Article IV Officers and the Executive Council

1. The Executive Council shall be composed of ten members elected by the association plus the Executive Director, the present president and president_elect, the editor/s of the AssociationŸs Web site and journal, the Secretary, and the Treasurer. The ten elected members shall serve for staggered terms to the Council, with three positions coming open every year. These elected Council members shall elect an Executive Director, Secretary, and Treasurer. The Council will also elect a President and President_Elect who shall serve as the chairs for the Association's annual meeting in the present and subsequent year respectively. Each member of the Council shall be entitled to be represented by a proxy, who shall be entitled to vote on that member's behalf. Proxy representation shall be recognized only through written nomination. The President and the President_Elect may not be re_elected to consecutive terms; the other officers and board members may be re_elected as the membership desires. Any ex_officer may be elected an officer after an interval of three years.

2. The Executive Director shall be elected for a three_year term by the Council. It shall be his or her duty to preside at meetings of the Council, at the business meeting of the Association's Annual General Meeting, to coordinate the various activities of the Association, and to formulate policies and projects for presentation to the Council to fulfill the chartered obligations and purposes of the Association. The Executive_Director of the Association also shall be primarily responsible for the strategic planning and overall policies of the Association and for its external relations.

3. The Secretary is responsible for the list of the Association's individual members, the records of the Association, and general correspondence of the Association. The Secretary also shall announce vacancies and invite nominations at least three months before the Annual General Meeting.

4. The Treasurer is responsible for the financial arrangements of the Association, for liaison on financial matters with member and associate organizations, and for presenting audited annual accounts to the Annual General Meeting.

5. The Council can appoint at its discretion an Editor or Editors for the Association's Web site and journal site, normally for a period of three years. The Editor(s) will chair an Editorial Board with members normally serving for a period of three years. The Editor(s) may or may not be elected officers of the association, but will serve as ex officio members of the Council and the Executive Committee. The Council also holds the authority to approve the hiring of whatever professional staff is necessary to fulfill the aims of the Association.

Article V Powers and Responsibilities

1. The Executive Council is responsible for all the Association's activities and its relations with external organizations. It is empowered to develop and implement initiatives and projects aimed at supporting the Association's mission. It is also empowered to enter into commercial agreements on behalf of the Association, subject to the approval of the next Annual General Meeting. The Executive Council may employ staff as appropriate.

2. The Council meets at least once a year: its annual meeting is held in association with the Annual General Meeting. Five Council members, including two officers, shall form the quorum for a Council meeting.

3. The Council is empowered to enter into association with other bodies from time to time as it deems appropriate, subject to the approval of the next Annual General Meeting.

4. The Council may set or alter the rates of annual dues, subject to the approval of the next Annual General Meeting.

5. The Council shall be responsible for registration of the Association under appropriate data protection and copyright legislation where necessary.

6. The Council shall be responsible for the incorporation and non-profit classification of the Association.

Article VI The Annual General Meeting

1. The Annual General Meeting of the Association is held during the Association's annual conference. If no conference is held in a given year, the Annual General Meeting must be held by special arrangement. The Secretary shall provide an agenda for the Annual General Meeting at the beginning of the annual conference. The Executive Director shall present a report of the Association's activities at the Annual General Meeting. The Association's audited accounts for the previous financial year shall be presented by the Treasurer to the Annual General Meeting for approval.

2. Proposals for amendments to the Constitution must be made in writing to the Secretary six months in advance of the Annual General Meeting. Such proposals require the written support of at least five members. The Secretary must publish the proposals at least three months before the Annual General Meeting. Amendments to the Constitution may only be made at the Annual General Meeting. Amendments proposed or endorsed by Council require

the support of a majority of those present and voting. All other amendments require the support of at least two thirds of those present and voting.

3. All profits derived from the activities of the Association and all interest deriving from

investments which the Association shall from time to time make shall be devoted to the furtherance of the aims of the Association as set out in Article two of this Constitution.

4. In the event of the dissolution of the Association, its assets shall be given or transferred to some other charitable institution or institutions, or charitable object or objects, with aims similar to those of the Association.